GTEC Certificate Credential Evaluations: Your Online Guide to Fees and Process

Are you looking for information on how to get your educational credentials evaluated by the Ghana Tertiary Education Commission (GTEC)? Don't worry, you've come to the right place! At Seekersconsult, we're here to help. This guide will walk you through everything you need to know about GTEC's credential evaluation services, including fees, procedures, and important facts.

You can also visit our office or call us directly for personalized assistance with the relevant information you need.

What is GTEC Credential Evaluation?

In line with its mandate to evaluate and establish the equivalence of local and foreign qualifications, GTEC offers a crucial service: assessing educational credentials (certificates, diplomas, or degrees) earned in Ghana and other countries to determine their Ghanaian equivalent. This service provides evaluation reports that help employers and educational institutions understand and appreciate international educational qualifications.

Services available include:

• General evaluation report
• Credential verification and authenticity
• Institutional Report
• Evaluation and establishment of equivalences of certificates acquired at all levels of education

Fees for Credential Evaluation

Processing fees for evaluation are periodically reviewed to recover costs. Currently, the fees are:

• Three Hundred and Seven Ghana cedis (GHc 307.00) for each foreign certificate (subject to review)
• One Hundred and Twenty Ghana cedis (GHc 120.00) for each local certificate

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Important Facts About Credential Evaluation

It's crucial to understand what GTEC's credential evaluation service does not do:

1. Does not describe all courses studied. It only covers the highest level of qualification earned and submitted for evaluation.
2. Does not determine or prescribe the grade or rank an applicant has earned after the prescribed period of education.
3. Does not combine a series or number of educational attainments to determine placement or establish a specific grade or rank (in the world of work).
4. Does not determine the equivalence of certificates of membership, proficiency, or participation (in seminars/workshops).
5. Does not evaluate letters of attestation and result slips. Only certificates awarded after a program of study are evaluated.

Change of Name/Address

• Certificates bearing different names for the same applicant must be accompanied by the relevant documents effecting the change of name.
• Requests to change the name in the mailing address must be in writing. The letter requesting this change must indicate the type of certificate, institution of award, and the level of qualification.

How to Communicate with GTEC

For requests concerning evaluation of credentials, you may contact GTEC via written communication, telephone, or electronically:

I. World Wide Web Address: Visit www.gtec.edu.gh for information on evaluation services and other activities.

II. E-mail: You may also contact the GTEC Secretariat through email at evaluation@gtec.edu.gh for enquiries only.

III. Letters: GTEC treats your application with confidentiality. Letters must therefore include a reliable postal address and telephone numbers, full names, and signatures. They must also state the services being requested.

IV. Onsite Appointments: You may schedule an appointment between 10 AM and 2 PM to discuss your concerns.

V. Telephone Calls: The GTEC secretariat provides application status information by telephone to applicants only. Details of evaluation reports will not be released over the phone.

Application Procedure

1. Application Letter: An application letter with the applicant's address and telephone number(s) must be signed and addressed to:

DIRECTOR GENERAL GHANA TERTIARY EDUCATION COMMISSION P. O. BOX CT 3256 CANTONMENTS, ACCRA

OR

2. Application Form: An application form obtainable from the GTEC Secretariat. It should be accompanied by:

• Clear and legible photocopies of all documents.
• Original copies of certificate(s).
• Complete certified English translation of all foreign language documents. Foreign language (non-English) documents must be accompanied by a certified English translation from any of the following institutions:
  • University of Ghana – Department for Modern Languages
  • Ghana Institute of Languages
  • NB: Translations from uncertified sources will NOT be accepted.
• Copies of prior qualifications used to enroll in the qualification to be evaluated.

Exceptions:

1. Certificates from Cuba and Russia should be accompanied by letters of authentication, preferably by their respective Embassies in Ghana, before submission.
2. The Commission reserves the right not to accept an application for evaluation if it does not have adequate information.

General Guidelines and Conditions

1. Without a formal application on file and appropriate payments made, no evaluation reports will be written.
2. Certificates are evaluated on a case-by-case basis.
3. Only official and original academic records are accepted.
4. Transcripts from uncompleted programs are not evaluated.
5. Responses to evaluation requests are delivered by mail. Hence, all requests should include a reliable postal address.
6. No evaluation reports will be issued until the appropriate procedures for evaluation are completed.
7. The original evaluation reports are forwarded directly to an applicant’s employers or institution, and a file copy is given to the applicant.
8. GTEC reserves the right to verify, from any source, documents submitted for evaluation.
9. In the event of verifying documents, should the source request a signed written consent, the applicant will be called upon to provide an authorization letter.
10. GTEC assesses qualifications based on available information. This may change as educational systems are subject to constant reviews. Accordingly, GTEC reserves the right to re-establish equivalences based on new or additional information available at that particular point in time.
11. Forged, altered, or falsified documents tendered for evaluation, when detected, will be referred to security agencies. Such documents will not be returned but will become the property of GTEC. The status of the certificate will, however, be communicated to applicants’ employers.
12. All non-English documents must be accompanied by certified English translations. Photocopies of original documents on which English translations are based must accompany the application.
13. Certificates are not evaluated instantly. As such, applicants are advised to submit their requests well ahead of time to give the Commission ample time to conduct its investigations on certificates in order to write an accurate report.
14. Certificates for evaluation must be hand-delivered. Requests sent through email cannot be granted.
15. No evaluation can be carried out without copies of the relevant certificates.
16. Refunds are only issued in the event of unavailability of information on a particular credential. Once an application has been submitted, no refund will be issued if an applicant does not agree with the evaluation.

NOTE: Please note that GTEC does not accept applications from institutions that are not accredited by an authorized accrediting agency in their home countries or an accrediting body recognized by any of GTEC's partners.

In the Event of a Delayed Response

GTEC makes every effort to ensure that communication with applicants is clear and timely. However, due to various factors beyond its control, it is possible that the timelines may be exceeded for some applicants. Events such as delays in postal services, unavailability of information on a particular qualification, delayed responses on authentication, considerably more research or consultations than usually required on a qualification, and requests for additional information may occasionally affect the prompt processing of an application. Clients should therefore take note of the possibility of delays that may arise out of such unforeseen occurrences.

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