How to Apply for Your UCC Distance Education Transcript (Online and In-Person)

Are you a graduate of the University of Cape Coast's (UCC) College of Distance Education (CoDE) and need your transcript? This guide will walk you through the process of applying for your UCC Distance Transcript, whether you're applying for local, international, or evaluation purposes. You can apply both online and in person.

1. Online Application

Applying online is a convenient way to request your transcript. Here's how:

Visit the Official UCC Student Portal: Go to the official University of Cape Coast student portal.
Login: Enter your Index Number/Registration Number and your password.
Request Document: Navigate to the "Request Document" section.
Select Transcript: Choose "Transcript" as the document type.
Select Mode of Delivery: Choose your preferred delivery method:
- Email: For electronic copies.
- In-Person: You'll need to visit the main administration block on campus for physical copies.
Payment: Provide the required information, and you'll be directed to the payment page.
- Enter your mobile money number.
- You'll receive a code; enter it to complete the payment.
Check Request Status: Return to your dashboard and go to "Request Status." Ensure it reads "Payment Received" in green. If not, review any error messages and correct them.

Checking Your Transcript Status (Online)

To track the progress of your online application:

Login to the Portal: Access the UCC portal again with your credentials.
Go to Request Status: Check the status. It should read "Printed" in green when your transcript is ready.

Receiving Your Transcript (Online Applications)

Email Delivery: If you chose email delivery, check your inbox (and spam folder) regularly.
In-Person Collection: If you chose in-person, visit the school to collect it.

Important Note: Do not go to the school to collect your transcript before confirming the "Printed" status on the portal. This will save you a wasted trip.

2. In-Person Application

If you prefer applying in person, follow these steps:

Visit the College of Distance Education Main Campus: Go to the University of Cape Coast's central administration building for the College of Distance Education.
Obtain a Transcript Request Form: Get the "University of Cape Coast transcript request form" at the cash office or the transcript office (usually on an upper floor, such as Room 7).
Fill Out the Form and Make Payment: Complete the form accurately with all the required information and pay the required fee at the designated payment point.
Submit the Application: Submit the completed form and proof of payment to the transcript office.
Inquire About Processing Time: Ask the staff about the estimated processing time for your transcript. This will help you plan your return visit for collection.

Caution: Double-check your index number and all other details on the form before submission. Errors can cause significant delays, and you'll likely need to visit the campus in person to correct them.

Important Information

Contact Information: Ensure you provide accurate contact information on your application form. You may be contacted if there are any issues with your transcript application or your results.
Processing Time: Processing times can vary, so it's advisable to apply for your transcript well in advance of any deadlines.
Fees: Transcript fees are subject to change, so confirm the current fee at the point of application.

3. Seekers Consult 247: Your Transcript Assistance Partner

Need help with your UCC transcript application and collection? Seekers Consult 247 is here to assist you!

Contact Us: Reach out to us via:
For Your Transcript and English Proficiency Contact Seekers Consult 247
0550414552 Or Click Here to WhatsApp . https://wa.me/233550414552
Verification: We'll ask you questions to verify your identity and ensure the transcript belongs to you.
Authorized Assistance: With your authorization, our agents can handle the application and collection process on your behalf.

What a UCC Distance Degree or Diploma Transcript Looks Like

A typical UCC Distance degree transcript includes the following:

Personal Information:
- Your Full Name
- Your Year of Admission
- Your Index Number
- Your Programme of Study
University Information:
- Official UCC Logo and Full Name
Academic Performance Details:
- Academic Year and Semester
- Course Codes and Names
- Credit Hours (CR)
- Grade (GR) for each course
- Grade Points (GP)
- Cumulative Grade Point Average (CGPA)
Official Signatures and Stamps:
- Official stamp
- Signature of the Registrar, Director of Academic Affairs
- Printed Name of the signatory
- Date of Printing
Grading System:
- The reverse side contains a detailed explanation of the UCC grading system.

UCC Grading System

Here's a breakdown of the UCC grading system:

Letter Grade	Mark (%)	Credit Point	Description
A	80-100	4.0	Excellent
B+	75-79	3.5	Very Good
B	70-74	3.0	Good
C+	65-69	2.5	Average
C	60-64	2.0	Fair
D+	55-59	1.5	Barely Satisfactory
D	50-54	1.0	Weak Pass
E	0-49	0.0	Fail
GPA			Grade Point Average
CGPA			Cumulative GPA

Class Designation Based on CGPA

Class	CGPA
1st Class	3.6 - 4.0
2nd Class (Upper Division)	3.0 - 3.5
2nd Class (Lower Division)	2.5 - 2.9
3rd Class	2.0 - 2.4
Pass	1.0 - 1.9
Fail	<1.0

Common Transcript Application Delays and Solutions

Transcript processing can sometimes be delayed. Here are common causes and how to address them:

Incorrect Index Number (Physical Applications): If you provide an incorrect index number on the physical application form, processing will be halted until it's corrected.
Outstanding School Fees: Students with outstanding fees cannot apply for transcripts.
Online Application System Failures: Technical issues with the online portal can cause delays.
Incorrect Information: Providing wrong details on the online portal or requesting the wrong delivery method can lead to issues.

Solutions

Ensure Accuracy: Double-check all information before submitting your application.
Follow Up: Periodically contact the university to inquire about the status of your application and address any potential issues.
Seek Assistance: If you're unsure about any part of the process, contact Seekers Consult 247 for help. We'll ensure your application is accurate and efficient.

WES and SPANTRAN Evaluations

If you need your transcript for WES or SPANTRAN evaluations:

Obtain Reference/Case Number: Get the accurate reference or case number from the WES or SPANTRAN portal.
Provide Correct Information: Supply the proper email address for the evaluation service.
Register and Pay: Log in or register on the WES or SPANTRAN portal and pay for your reference number.

International/School Applications

For sending transcripts to international institutions or other schools:

Provide Institution Details: Give the correct email address of the institution or the mailing address.
Include Student ID/Case Number: If applicable, provide your student ID or any case number provided by the institution.
Submit Your Application: Complete and submit the transcript request.

UCC Transcript Office Contact Information

UCC Transcript Office Contact Number and Address:
- PMB UCC, Cape Coast, Ghana
- Tel: 0332 - 32480 / 32483 / 35987